Introduction
In today’s busy business world, every company wants to get the most from what they buy. Microsoft 365 is a popular tool that many businesses use. But most companies only use a small part of it, mainly just Outlook for emails and Word or Excel for documents.
This means you’re missing out on tools you’ve already paid for. These tools could help your team work faster, share ideas better, and even save money on other software.
We’ll show you five Microsoft 365 features that most people don’t use to help your business save time, cut costs, and get more work done without spending any extra money.
Get More Value from Microsoft 365: 5 Tools You’re Already Paying For
1. Microsoft Teams – Your Office in the Computer
Many companies issue Teams for video meetings. But Teams can do a lot more than just calls. It can help your whole team work better.
With Teams, you can
- Make channels for different work groups or projects
- Send quick messages to coworkers (better than lots of emails)
- Share files and fix them together at the same time
- Make meeting plans and keep all your notes in one place
This gives you a workspace were talking and working together is easier and faster. You don’t need to switch between emails, file sharing, and message apps; everything is in one place. This is really good for teams working from home or if your business has many offices.
2. OneDrive – Use Your Files from Anywhere
OneDrive is where Microsoft lets you store files online. Each person gets their own space to save work files safely on the internet. This means you don’t need to email files to yourself or carry USB sticks anymore.
With OneDrive, you can:
- Open your files from anywhere – phone, computer, or internet
- Share files easily with coworkers and customers
- Work on files with others at the same time, and see changes as they happen
- Keep your work safe with automatic saving and old file versions
If your team still saves files on computers or office drives, OneDrive is an easy way to move to internet storage and work better.
3. Microsoft Planner – Easy Way to Manage Tasks
If your team finds it hard to keep track of jobs, due dates, and who’s doing what, Microsoft Planner can help, and it’s already in your Microsoft 365 package.
With Planner, you can:
- Make boards for different projects
- Split work into smaller jobs with end dates
- Give jobs to team members
- See how work is going with simple pictures
It’s great for teams who don’t need big, complicated project software but want a clear way to organize their work. From everyday jobs to special projects, Planner helps make sure nothing gets forgotten.
4. Power Automate – Let the Computer Do Boring Jobs
Many daily business tasks are the same every day: moving files, sending reminders, copying information, and more. Power Automate lets you make simple plans to do these jobs automatically, saving time and making fewer mistakes.
You can use Power Automate to
- Save email attachments to a folder by itself
- Send a message when someone changes a file
- Make approval systems for papers, leave requests, or money spending
- Connect different programs (like Excel, SharePoint, and Outlook) to work together
The best thing? You don’t need to be a computer expert. Power Automate has hundreds of ready-made plans you can start using with just a few clicks.
5. SharePoint – One Main Place for Company Information
SharePoint lets you make a company website, a safe inside website for sharing information, files, and resources with your team. It helps stop confusion and makes finding the right information easier.
With SharePoint, you can
- Keep files in organized folders with rules about who can see them
- Make pages for company news, HR rules, or training materials
- Work together on content with tracking changes and permission settings
- Build a main place where everything is easy to find
If your team still shares files by email or keeps documents in many different folders, SharePoint can bring everything together in one organized place.
Why You Should Use These Features? Every business wants to get the most value from their money. With Microsoft 365, you already have good tools – you just need to start using them.
These features help you
- Save money because you don’t need to buy other tools
- Save time because it makes daily work more simple
- Make team work better because people can talk and share easy
- Do more work because everyone knows what happening, even if working from different place
When you use all Microsoft 365 things, your business can work better without spending extra money.
How Can Your Business Start? Starting is not difficult. Begin with one or two tools that can fix your problems or make your work better.
Some example
- Move your files to OneDrive or SharePoint
- Start using Microsoft Teams to have less emails
- Try Planner for small team projects
If your team needs help setting up or learning these tools, we can help. Our experts can show your team how to use these tools for your business needs.
Conclusion
Use What You Have – In a Better Way You already pay for Microsoft 365. Why not use everything and get good value?
These tools can really help your business. With a little help ana good plan, your team can work faster, share better, and not waste money.
Call to action
Want to get more value from Microsoft 365? We can help you start with tools you already have. Contact us today we just want to help, No pressure.